Most tools offer integration with a 3rd-party application called Zapier, allowing communication with hundreds of other software tools. ![]() Without an API, you might need to manipulate your data before importing it into another tool, which can be cumbersome and frustrating. If you go this route, ensure that each software solution offers an API (application programming interface) that allows the tools to talk to one another without difficulty. Even though you‘re automating event tasks, you have the additional responsibility of connecting your software so they can communicate with one another. Working with several dedicated tools can be cumbersome. You’ll need robust engagement features to keep your guests fully immersed and engaged in your event. If you’re planning a fully immersive and interactive virtual event, consider an event management platform like Webex Events. We recommend Webex Events, and will discuss this tool more in the next section. ![]() If you’re planning a smaller event that consists of one or a series of webinars, webinar software will satisfy your requirements. If you are looking for multiple features such as engagement, live streaming, sponsor opportunities, marketing, and analytics, choose an end-to-end event management tool that houses everything you need to host memorable virtual events all under one roof.If you are looking to increase engagement in your meetings and events, select a tool that helps members connect, interact and engage.If you want to automate registration, choose an automated registration tool.So you’re ready to save time with event management software-the next step is to figure out which tasks you want to automate.Ĭhoosing the right event management technology boils down to figuring out which ones meet your goals and helps you automate the tasks that will save you time and money. Looking for more event management tips? Check out our blog on the essential event management components you need to power your next event! How to Choose the Right Event Management Tools Save money in your event budget by replacing manual labor with automated software.Get more done in less time – Reduce the time it takes to plan your events and let automation speed up your workflows and reward you with more time.Minimize errors – Fewer manual tasks equates to fewer mistakes. ![]() Automate marketing, registration, project management, and more, and replace manual work with automated systems. Simplify and streamline – Simplify complex processes and let technology handle the tedious work.Boost growth without hiring more people.In addition to automation, the benefits of event management software are numerous: You can even direct advanced software to segment data according to user input. Instead of manually entering attendee profile data as people register, event registration software automatically captures customer data directly from your registration page and ports it into your database for further segmentation and organization. How do you automate event management? Here’s one simple example: Automation carries out your workload behind the scenes (without errors) while you are taking care of more important things. ![]() Yes, event planning does get easier, and we’ll show you how! The Benefits of Event Management ToolsĪutomating several or more of your event management tasks saves time as it replaces your manual tasks with automated processes. This article will introduce you to event management tools that will simplify your event management and streamline your processes. Humans are not superheroes after all-there are some things only software can do. With the help of automation, you can simplify your event planning, save time on manual tasks, and focus on the important stuff (proving ROI and smashing goals). In honor of event managers everywhere who understand the physical and mental requirements of putting on a successful modern event, we’re here to make things a bit easier. But, the days and months leading up to an event can be challenging-even with the most organized and thoughtful planning. In 2016, Forbes ranked event coordinators as one of the top five most stressful jobs, right after police officers and airline pilots.Įvent planning can be rewarding. Event managers are not unfamiliar with stress as it comes with the territory of planning large-scale functions.
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